Village Clerk

The North Bay Village Clerk is an elected part-time administrative member of the Executive Board. 

Key Duties: 

Administrative tasks

• Handles mail, phone calls, and email correspondence
• Co-ordinates the Village Newsletter
• Maintains a Village Directory
• Co-administrator of the Village website
• Maintains the Village Seal
• Assists the Treasurer with accounts payable
• Coordinates publication of legal notices

Election Administration

Oversee all aspects of elections, including:

• Managing voter registration processes
• Recruiting and training election workers
• Ensuring the integrity of ballots and polling sites

Processing Licensing & Permits 

• Logs applications and routes them to the correct recipients
• Prepares approved permit placards and issues official license certificates
• Monitors permit status 

Recordkeeping

• Official custodian of North Bay's records.  
• Maintain public records, including minutes of meetings and official documents
• Ensure compliance with open-meetings and public-records laws
• Prepares and posts approved minutes for meetings and public hearings